Stock

The Stock section provides users with an overview of inventory items within the system. Here, users can monitor stock levels, track item movements, and manage inventory across different locations.

Stock List

The Stock List presents a detailed inventory of all items within the system. Users can easily access vital information regarding stock levels, item descriptions, and current order status.

By clicking on a general parent item, users gain access to a comprehensive view of all associated child items, accompanied by essential information including quantity, location, company name, internal ID, and parent ID. The colored element on the left side of the card indicates the status of the stock level. If an item is colored red, it signifies that at least one child item in the inventory is out of stock. If an item is colored yellow, it indicates that an alarm for quantity has been triggered, signaling that the item will soon be out of stock.

Add Stock

If you want to add child stock item, press on the button ’Add New’ on the top of the page. Once on the page, select the parent item from the drop down menu. Bellow, there are the following informations that need to be filled out:

Stock

Here, you will need to insert the internal stock ID and parent stock ID. Optionally, you can use the 'Generate' button for automatic code generation.

Stock settings

Stock settings are dedicated to entering data regarding the weight of the stock item. Setting the weight of each product is one of the most crucial entries in the system to ensure data integrity. Please input decimal values for accuracy, with a maximum of three decimal points permitted. For the most precise value, weigh multiple instances of the same product on a precise scale and calculate the average weight.

Alarm settings

Alarms will notify you about the status of items in stock. Enter the date of the normal alarm, express alarm, and expiration date to ensure that you will always be adequately supplied.

Order settings

In the Order Settings section, you'll find various input fields to customize your ordering process effectively:

• Order Quantity: Specify the quantity of items you wish to order.
• Pricing for Pieces: Enter the price per individual item.
• Currency: Select the currency for pricing and transactions.
• Delivery Deadline: Set the deadline by which you expect the delivery to be completed.
• Predicted Yearly Orders Quantity: Estimate the total quantity of orders you anticipate for the year.
• Primary Supplier: Designate the main supplier from whom you usually procure these items.

Location settings

In the last step of creating a stock child item, enter the location of the stock item. Once linked, the stock item can always be moved to another location.

Stock Item Details

Details about the stock can be seen with a click on one of the items on the stock list. On the next page, you will be confronted with basic informations about the item: units, dimensions, material, internal stock item and partner stock item. You will also get informations about the stock quantity, place of storage and location.

Stock items in the physical inventory are equipped with a light for quicker search among other items in the warehouse. Utilize the 'Pick and Place by Light' function by clicking on the blue 'Activate' button below the product data. The light in the physical warehouse will be turned on for 10 seconds. The approximate time remaining will be visible as a colored line on top of the grayed-out 'Activate' button.

Below the basic information about the stock item, users have the possibility to switch between the 'Settings', 'Orders', and 'History' tabs to obtain an additional overview of the properties of a stock item.

Settings

Here, you can see the audit trail for this specific stock item. The history is recorded for any change in the stock quantity; also recorded are the additional telemetry data at the specific change. Note, the data is automatically synced over the Smart Scale Device every 3 minutes, but the record is written in the system only if there was a change detected in the quantity.

Orders Overview

Here, you can see the active orders for this specific stock item. To see more detailed information about the order, click on the order card. All archived orders can be found in the orders module.

History Overview

Under the 'History Overview' tab, you can view the audit trail for this specific stock item. The history is recorded for any change in the stock quantity, including additional telemetry data at the specific change. Please note that the data is automatically synced over the Smart Scale Device every 3 minutes, but the record is written in the system only if a change in quantity is detected.